Shule360School Management System
Shule360 is your all-in-one school management solution designed for educational institutions of any size. From nursery schools to universities—manage students, staff, academics, fees, and parent communication seamlessly, even without internet.
- Student Information System (SIS)
- Attendance Management
- Staff Management
The Challenge
The Reality of Running Your Business
The Reality of Running Your School
Running a school today means juggling multiple challenges that drain your time and hurt your efficiency:
- Your administrative tasks pile up with endless paperwork, leaving little time for actual education.
- You lose track of student records across multiple classes, discovering missing information only when parents ask.
- Managing fee collections—tracking payments, defaulters, and generating receipts—becomes a nightmare in spreadsheets.
- Exam results and report cards take days of manual calculation, and you are never quite sure if the grades are accurate.
- Parent communication happens through scattered WhatsApp groups with no central record of announcements.
- Attendance tracking relies on paper registers that are prone to errors and difficult to analyze.
- Timetable scheduling conflicts become daily headaches as classes overlap and teachers are double-booked.
Every day without a proper system means frustrated parents, overworked teachers, and hours spent on tasks that should take minutes.
Our Solution
How We Help
How We Help
Shule360 eliminates the complexity of school administration with one intelligent system that works the way educators do. Built specifically for Ugandan and East African schools, it handles everything from morning registration to end-of-term reports—online or offline, on any device.
Whether you run a small nursery school or manage a multi-campus university, teach primary curriculum or advanced levels, collect termly fees or offer installment plans—Shule360 adapts to your exact education model without forcing you to change how you work.
What's Included
Key Features
Student Information System (SIS)
Centralized database of all student records including personal details, medical information, emergency contacts, previous schools, and academic history. Access any student profile in seconds.
Attendance Management
Multiple attendance methods—biometric, QR code, card scan, or manual marking. Real-time notifications to parents for absent students. Generate attendance reports by class, term, or individual student.
Staff Management
Complete HR module for teaching and non-teaching staff. Track qualifications, attendance, leave applications, and payroll integration. Performance reviews and professional development tracking.
Academic Management
Create classes, subjects, and curricula. Assign teachers to subjects. Manage lesson plans, homework assignments, and educational resources. Support for CBC, O-Level, A-Level, and custom curricula.
Examination & Grading
Create exam schedules, manage question banks, and generate custom question papers. Record marks, calculate grades with customizable grading scales, and generate professional report cards with one click.
Timetable Scheduling
Automated conflict-free timetable generation. Manage periods, break times, and room assignments. Handle substitute teacher assignments. View by class, teacher, or room.
Parent & Student Portals
Dedicated portals for parents to view grades, attendance, fee status, and communicate with teachers. Students can access homework, resources, and track their academic progress.
Communication Hub
Send SMS, email, or in-app notifications to specific classes, all parents, or individual recipients. Manage announcements, newsletters, and event invitations from one place.
Library Management
Catalog books, manage borrowing and returns, track overdue items, and generate library reports. Support for multiple library branches.
Transport Management
Manage bus routes, drivers, vehicle maintenance, and student transport assignments. GPS tracking integration available. Fee calculation by route.
Hostel/Boarding Management
Room allocation, bed management, meal planning, and boarding fee tracking. Visitor logs and leave permissions for boarding students.
Inventory & Assets
Track school assets including furniture, equipment, and teaching materials. Manage procurement, maintenance schedules, and depreciation.
Offline Synchronization
Work without internet—all data saves locally and syncs automatically when connection returns. Your school never stops, even in areas with unreliable connectivity.
Fee Management & Collection
Create fee structures by class, term, or custom categories. Track payments, defaulters, and partial payments. Generate invoices, receipts, and fee statements. Send automated SMS reminders for pending fees.
Financial Accounting
Complete double-entry accounting with income/expense tracking, budget management, and financial reporting. Generate profit & loss statements and balance sheets.
Student Information System (SIS)
Centralized database of all student records including personal details, medical information, emergency contacts, previous schools, and academic history. Access any student profile in seconds.
Attendance Management
Multiple attendance methods—biometric, QR code, card scan, or manual marking. Real-time notifications to parents for absent students. Generate attendance reports by class, term, or individual student.
Staff Management
Complete HR module for teaching and non-teaching staff. Track qualifications, attendance, leave applications, and payroll integration. Performance reviews and professional development tracking.
Academic Management
Create classes, subjects, and curricula. Assign teachers to subjects. Manage lesson plans, homework assignments, and educational resources. Support for CBC, O-Level, A-Level, and custom curricula.
Examination & Grading
Create exam schedules, manage question banks, and generate custom question papers. Record marks, calculate grades with customizable grading scales, and generate professional report cards with one click.
Timetable Scheduling
Automated conflict-free timetable generation. Manage periods, break times, and room assignments. Handle substitute teacher assignments. View by class, teacher, or room.
Parent & Student Portals
Dedicated portals for parents to view grades, attendance, fee status, and communicate with teachers. Students can access homework, resources, and track their academic progress.
Communication Hub
Send SMS, email, or in-app notifications to specific classes, all parents, or individual recipients. Manage announcements, newsletters, and event invitations from one place.
Library Management
Catalog books, manage borrowing and returns, track overdue items, and generate library reports. Support for multiple library branches.
Transport Management
Manage bus routes, drivers, vehicle maintenance, and student transport assignments. GPS tracking integration available. Fee calculation by route.
Hostel/Boarding Management
Room allocation, bed management, meal planning, and boarding fee tracking. Visitor logs and leave permissions for boarding students.
Inventory & Assets
Track school assets including furniture, equipment, and teaching materials. Manage procurement, maintenance schedules, and depreciation.
Offline Synchronization
Work without internet—all data saves locally and syncs automatically when connection returns. Your school never stops, even in areas with unreliable connectivity.
Fee Management & Collection
Create fee structures by class, term, or custom categories. Track payments, defaulters, and partial payments. Generate invoices, receipts, and fee statements. Send automated SMS reminders for pending fees.
Financial Accounting
Complete double-entry accounting with income/expense tracking, budget management, and financial reporting. Generate profit & loss statements and balance sheets.
Industry Solutions
Specialized for Your Business Type
Optimized for early childhood education:
- Daily activity reports to parents with photos
- Nap time, feeding, and health tracking
- Simplified fee structures
- Age-appropriate assessment templates
- Parent pickup authorization system
Perfect for primary education management:
- CBC curriculum integration
- Continuous Assessment Tests (CATs) management
- Co-curricular activities tracking
- Basic report card formats
- Class teacher dashboard
Comprehensive for high school operations:
- O-Level and A-Level curriculum support
- Subject combination management
- UNEB registration integration
- Career guidance tracking
- Alumni management
Designed for tertiary education:
- Course and module management
- Credit hour tracking
- Internship and attachment coordination
- Certificate and transcript generation
- Department-wise administration
Enterprise-grade for higher education:
- Multi-campus management
- Semester and academic year calendars
- Research project tracking
- Degree audit and graduation clearance
- Online learning integration (LMS)
Flexible Options
Choose Your Plan
MonthlyYearly (save 20%)
30-Day Free Trial
UGX 0/ 30 days
UGX 0/ 30 days paid annually
- Full system access
- Onboarding & setup included
- All features unlocked
- No credit card required
- Cancel anytime
Nursery & Pre-Primary
UGX 1,000/ student/term
UGX 800/ student/term paid annually
- Baby class through P.1
- Daily activity reports
- Parent pickup authorization
- Health & feeding tracking
- Age-appropriate assessments
- All core features included
- Unlimited user accounts
- Mobile app access
- Parent & student portals
- Offline mode
- Free 30-day trial
Primary School
UGX 1,500/ student/term
UGX 1,200/ student/term paid annually
- P.1 through P.7
- CBC curriculum support
- CATs management
- Co-curricular tracking
- Class teacher dashboard
- All core features included
- Unlimited user accounts
- Mobile app access
- Parent & student portals
- Offline mode
- Free 30-day trial
Secondary School
UGX 2,500/ student/term
UGX 2,000/ student/term paid annually
- S.1 through S.6
- O-Level & A-Level support
- Subject combinations
- UNEB registration
- Career guidance tracking
- All core features included
- Unlimited user accounts
- Mobile app access
- Parent & student portals
- Offline mode
- Free 30-day trial
Tertiary & University
UGX 4,000/ student/semester
UGX 3,200/ student/semester paid annually
- Colleges & Universities
- Multi-campus support
- Credit hour tracking
- Transcript generation
- Degree audit & clearance
- All core features included
- Unlimited user accounts
- Mobile app access
- Parent & student portals
- Offline mode
- Free 30-day trial
Getting Started
Implementation & Onboarding Process
Choose Your Setup
Decide between cloud hosting (we manage everything) or on-premise installation (you control the server). For cloud users, your system is ready instantly. For on-premise, we guide your IT staff through setup.
Initial Configuration
Our onboarding specialist configures Shule360 for your school. We set up classes, subjects, grading scales, fee structures, academic calendar, and user roles via video call or in-person.
Data Migration
Import your existing data with our assistance. We provide Excel templates for students, staff, classes, and fee records. Our team reviews your data before upload to ensure accuracy.
Staff Training
Comprehensive hands-on training for your teachers and administrators in manageable sessions. We cover daily operations first, then advanced features. Training uses your actual school data.
Parent Onboarding
We help you introduce parents to the portal with template messages, user guides, and optional parent training sessions.
Go Live
Start the new term fully on Shule360 with confidence. Our support team monitors your account closely during the first two weeks, proactively reaching out if we notice anything unusual.
Ready to Transform Your School?
Start your 30-day free trial today—no credit card required, no obligations. Experience every feature of Shule360 with your actual school data.
Start Free Trial
Call Us Now+256 706 176190
Used by 200+ schools across East Africa 99.9% uptime guarantee Data encrypted and backed up daily No long-term contracts – cancel anytime Money-back guarantee if not satisfied
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Simply contact us at +256 706 176190 or request a demo through our website. We'll schedule a call to understand your needs, show you the relevant system, and set up your free trial.
Yes! All our systems come with a 30-day free trial. You get full access to all features with no credit card required and no obligation to continue.
Most implementations take 1-2 weeks depending on the system and your data volume. Simple setups can go live in a few days, while complex multi-branch operations may take 3-4 weeks.
Pricing varies by system and plan. Most systems start at UGX 50,000/month for small businesses, with Professional plans around UGX 100,000/month and Enterprise plans from UGX 150,000-300,000/month. Contact us for a specific quote based on your needs.
We offer both options. Cloud hosting means we manage everything—you just log in from any device. On-premise installation means the software runs on your own server for maximum control. Most customers choose cloud for simplicity.
Very secure. All data is encrypted at rest and in transit using industry-standard encryption. We perform daily backups, use secure data centers, and implement role-based access controls so users only see what they're authorized to view.
All plans include support. Starter plans get email support. Professional plans add priority email and phone support. Enterprise plans include 24/7 dedicated support with a named account manager.
Yes, Shule360 fully supports Kenya's Competency-Based Curriculum (CBC), Uganda's national curriculum, O-Level, A-Level, and can be customized for any education system.
Yes, parents get their own portal to view grades, attendance, fee status, assignments, and communicate with teachers. They can also receive SMS notifications.
You can create fee structures by class, term, or custom categories. The system tracks payments, generates invoices and receipts, sends automated SMS reminders, and provides reports on defaulters.
Yes, Professional and Enterprise plans support multi-campus management with centralized control and campus-specific reporting.
Yes, you can switch to dormant mode during holidays at a reduced fee to retain all your data safely until the new term begins.